SPONSOR & EXHIBITOR ZONE



The Sponsor and Exhibitor Zone is your gateway to all the essential information and forms that need completing:

  • Important Links

  • Important Dates

  • Preliminary Exhibitor Floor Plan

  • Preliminary Schedule

  • Booth Constructor and Furniture Hire

  • Exhibition Delivery Information


Important Dates

Delivery of Exhibitor Goods
From Friday 13 September

Bump in
- Sunday 15 September 

 Complete Complimentary Registrations
- due 29 July 2024

Social Media Post(s)
 - due 5 August 2024

Confirm Trade booth & Furniture Hire with
Adelaide Expo Hire
 - due 5 August 2024

*refer to your personalised  sponsor checklist link for your key deadlines 




Exhibition Floor plan

The Exhibition Hall will be in Hall L at the Adelaide Convention Centre. 

Download the Preliminary CleanUp 2024 Floor plan adjacent detailing Sponsor booth locations. 



Conference Handbook Advertising 

Please refer to your entitlements and checklist for advertising size

Artwork requirements 

  • Full Colour
  • Advertising artwork is to be supplied as a high resolution PDF, with fonts embedded or converted to outlines.
  • All images preferable at 100% scale

One Full Page Advertisement

Program Specs (A4 Print)

Trim size: 297mm h x 200mm w (A4)
Type margin size: 277mm h x 190mm w (please keep all text within 10mm from trim edge)
Bleed size: 307mm h x 220mm w





Half Page Advertisement

Program Specs (A4 Print)
Trim size: 148mm h x 200mm w (A4)
Bleed size:5mm if applicable

Quarter page Advertisement

(landscape only) 60mm (h) x 184mm (w). 
Bleed size: 5mm (if applicable)



Shell Scheme Exhibition Booth

Each display is 3m wide x 3m deep x 2.4m high.

Shell Scheme 

  • Walls: 2.4m high Velcro-compatible frontrunner covered Corinthian walls
  • Colour – black
  • Fascia: Digital print fascia name board sign featuring single colour lettering on a white background
  • A company sign will be installed over each open side Full colour or logo name board signs can be produced at an additional cost (POA)
  • Lighting: 2 x LED spotlights per 3m x 3m booth (9sqm) or smaller
  • Power: 1 x 4amp power point per 3m x 3m booth (9sqm) or smaller
  • Not to be used: Pins, staples, screws, nails, bolts, paint or double-sided adhesive tape
  • To be used: Velcro, hook & chain (available from Adelaide Expo Hire)




Preliminary Schedule

Bump In

Sunday 15 September, 2024

Booth Construction (AEH constructing shell scheme booths)
8.00am - 1.00pm

Custom Booth Construction
9.30am - 1.00pm

Exhibitor Bump In/Setup 
1.00pm – 5.00pm

Bump Out

Wednesday 18 September, 2024

Exhibitor Bump Out/Breakdown and AEH Dismantle 
From 13.15 onwards




Exhibition Hours

Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.

Please note: Welcome Drinks on Sunday 13 September are being held in the foyer near registrations (not in the Exhibition hall).

Monday 16 September
07.30 - 18.45 (Poster Session from 17.45 - 18.45)

Tuesday 17 September 
08.00 - 15.30

Wednesday 15 September 
08.00 – 13.15




Booth Constructor / Furniture hire – Adelaide Expo Hire

Adelaide Expo Hire (AEH) have been engaged as the booth constructor for the 22AWC. To confirm your booking and confirm your requirements, please contact: 

Contact: Kim Sluggett
P:  +61 8 8350 2300
E:  kims@aeh.com.au
W:  www.aeh.com.au

All Exhibitors will be sent an exhibition kit link from AEH for completion.


Raw Space

Raw Space is suitable for custom built stands. For sponsors building a custom booth,  a blueprint of booth construction is required for approval by the venue. 

DEADLINE: 5 August 2024

Please contact: Cleanup2024@eventstudio.com.au 


Venue

CleanUp 2022 will be held at:

Adelaide Convention Centre
West Building, entry via Morphett Street Bridge,  Adelaide



Exhibition Delivery Information.

All Exhibitors/Sponsors should use the delivery label available here, also shown in the 'important links' above to label goods for delivery to the Adelaide Convention Centre. The Adelaide Convention Centre can accept goods from Sunday 15 September. Exhibitors/Sponsors are welcome to use a courier company of their choice to delivery of goods. 

Please note,  If delivering prior to Sunday 11 September, please ensure you arrange/authorise for your courier to leave your goods without a signature.

If a signature upon delivery of their goods is required, sponsors/exhibitors will need to either:

  1. Use a freight forwarders as suggested below (some freight forwarders may offer to sign on your behalf).
  2. Deliver on Sunday 11 September and be present at the loading dock to sign for delivery.  


Exhibitors/Sponsors are required to schedule in their deliveries by contacting The Adelaide Convention Centre Loading Dock team as follows:

Adelaide Convention Centre Loading Dock:

P: 08 8210 6773
E: ntld@avmc.com.au


Courier Company:

Please see below a suggested Courier Company the Adelaide Convention Centre has recommend who offer flexibility:

Pack and Send
https://www.packsend.com.au/


Freight Forwarders:

Please see below preferred freight forwarders as recommended by the Adelaide Convention Centre:

Gaffney’s Event Logistics
https://www.gaffneys.com.au/
P: 1300 013 533 
E: info@gaffneys.com.au 

Expo Freight
https://expofreight.com.au/
P: 0490 069 630
E:  info@expofreight.com.au 

DB Schenker
https://www.dbschenker.com/au-en
P: 2 9333 0333
E: info.au@dbschenker.com 


Storage

There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may not leave boxes and packing material in the exhibition display area during the show.


Sponsorship and/or Exhibitor - Terms and Conditions

To read sponsorship terms and conditions, please click here.


Public Liability Insurance

All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $10 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.

Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.